Meeting Planners
Working with Nate
You are running an event with a hundred moving parts and the speaker is one of them. This page exists so that part is predictable.
How the booking goes
- You send the inquiry. Date, city, audience, and what the session needs to do. Approximate is fine at this stage.
- A conversation. Usually short. The goal is to work out whether this is the right fit — including saying so if it is not.
- Confirmation in writing. Date, times, format, and travel, so both sides are working from the same document.
- A briefing call before the event. This is the one that most affects how the session lands, and it is worth protecting.
What helps most in the briefing
- Who is in the room, by role rather than by headcount
- What has happened in the organisation recently, including what is not on the agenda
- What runs immediately before and after the session
- What the audience has already been told that day
- Anything a previous speaker did that did not work
The last one is asked more often than planners expect, and the answers are consistently useful.
Room and AV
A handheld or lavalier microphone, a confidence monitor or a clear view of a screen, and a visible timer are the working requirements. Slides, when used, go to your production team ahead of whatever deadline they set rather than on the morning.
For workshops the room setup matters more than the AV: rows facing forward defeat a working session regardless of what is plugged in.
Timing
The stated finish time is treated as fixed. If the programme runs late — and on multi-track days it usually does — the session compresses rather than pushing into whatever follows it. Tell the speaker about the change; do not assume it has been noticed from the stage.
Travel
Nate is based near Indianapolis and travels nationwide, including to destination retreats. Travel is arranged at booking. For events where the schedule is tight on either side, say so early — it affects which flights are workable.
Fees
Fees depend on format, travel, and how much of the day is involved, and are quoted on inquiry. There are no published rates.
Getting in touch
Use the booking form — it reaches the right place and it captures the details that make the first reply useful.